FORWARD PLAN
26 February 2024 - 30 June 2024
Produced By: |
Democratic Services City of York Council West Offices York YO1 9GA Tel No. 01904 551031 |
CABINET FORWARD PLAN
What is the Cabinet Forward Plan? |
The Cabinet Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period. The Plan is updated monthly on or around the 14th of each month and is available to view on-line at www.york.gov.uk
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What is a non-key decision? |
For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:
· the Cabinet can collectively take as set out in Part 3 of the council’s constitution
· which any Cabinet Member can take individually in line with the Council’s Scheme of Delegation
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What is a key decision? |
A key decision is defined as a decision which is likely:
· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:
▫ make a saving of more than 10% of the budget for a particular area - or be more than £500,000 ▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00
· to be significant in terms of its effects on communities
In addition to elected Councillors, chief officers can also take key decisions in line with the Officers Delegation Scheme as set out in Schedule 3, Part 3 of the Council’s Constitution |
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What information does the Forward Plan contain? |
Each issue entered in the Forward Plan lists:
· The history of the issue in relation to the Forward Plan · What consultation will be undertaken prior to a decision being made · The name and contact details of the chief officer responsible for the issue and the forthcoming report · The date of the meeting at which a decision is due to be taken · The wards which will be affected by any decision taken
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If I have a query about an entry on the Forward Plan, who do I contact ? |
Wherever possible, full contact details are listed in the individual entries in the Forward Plan. If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031
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CABINET FORWARD PLAN
ALPHABETICAL LIST OF ENTRIES
ITEM |
PAGE NO |
Access Control Barrier Review
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8 |
Action plan to reduce inequalities within Gypsy and Traveller communities including the provision of additional pitches and improvement of existing provision
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14 |
Active Travel Programme – Badger Hill Scheme
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10 |
Bishopthorpe Bridge Options Report
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11 |
Council Tax Debt Pilot
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20 |
Local Transport Strategy update
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17 |
Procurement of Healthwatch York
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16 |
Public Realm – Service developments
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5 |
Recommissioning of Sensory Services in York
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21 |
Response to the petition to “Pedestrianise Fossgate”
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12 |
Review of Council Garage Licence Agreement
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6 |
Statement of Community Involvement update
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18 |
Term dates for the 2025/26 School Year
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7 |
The Council’s Contract with Make It York
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15 |
FORWARD PLAN ITEM |
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Meeting:
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Decision Session - Executive Member for Environment and Climate Emergency |
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Meeting Date:
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27/02/24 |
Keyword: |
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Item Type:
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Executive Member Decision - of 'Normal' importance |
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Title of Report:
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Description:
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The purpose of
the report is to present to the Executive Members proposed changes
in Public Realm. The report will focus on options to improve
biodiversity is select areas of the city, options for weed
treatment and changes to the management of verges and open spaces.
A number of these proposals will be trial areas to inform future
service developments. |
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Wards Affected:
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All Wards |
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Member for Environment and Climate Emergency |
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Lead Director: |
Corporate Director of Place |
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Contact Details:
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Ben Grabham, Head of Environment, Dave Meigh
ben.grabham@york.gov.uk, dave.meigh@york.gov.uk
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Implications
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Level of Risk:
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Reason Key: |
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Making Representations:
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Process:
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Not Applicable. |
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Consultees:
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
04/03/24
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FORWARD PLAN ITEM |
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Meeting:
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Decision Session - Executive Member for Housing, Planning and Safer Communities |
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Meeting Date:
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28/02/24 |
Keyword: |
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Item Type:
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Executive Member Decision - of 'Normal' importance |
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Title of Report:
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Description:
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Purpose of
report: The report reviews the current CYC garage licence
agreement, identifying parts that require updating to bring it up
to date, with the purpose that CYC has a garage licence agreement
that is future proof. |
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Wards Affected:
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All Wards |
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Member for Housing, Planning and Safer Communities |
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Lead Director: |
Corporate Director of Place |
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Contact Details:
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Kate Grandfield, Supported Housing Manager, Peter Holt, Housing Assistant Team Leader, Denis Southall, Head of Housing Management Services
kate.grandfield@york.gov.uk, peter.holt@york.gov.uk, denis.southall@york.gov.uk
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Implications
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Level of Risk:
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Reason Key: |
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Making Representations:
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Process:
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Using Survey Monkey, asking garage licensees for comment on proposed changes to the garage licence. The consultation will take 7 weeks |
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Consultees:
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
04/03/24
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FORWARD PLAN ITEM |
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Meeting:
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Decision Session - Executive Member for Children, Young People and Education |
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Meeting Date:
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05/03/24 |
Keyword: |
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Item Type:
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Executive Member Decision - of 'Normal' importance |
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Title of Report:
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Description:
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This report seeks the Executive Member’s approval for the City of York Council term dates 2025/26 school year. The report follows an informal consultation via York Education. |
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Wards Affected:
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All Wards |
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Member for Children, Young People and Education |
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Lead Director: |
Corporate Director of Children's and Education |
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Contact Details:
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Rachelle White, School Admissions Manager
rachelle.white@york.gov.uk
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Implications
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Level of Risk:
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Reason Key: |
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Making Representations:
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Headteachers of all schools in the City of York area. |
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Process:
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Informal consultation via York Education. |
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Consultees:
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
15/04/24
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FORWARD PLAN ITEM |
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Meeting:
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Decision Session - Executive Member for Economy and Transport |
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Meeting Date:
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12/03/24 |
Keyword: |
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Item Type:
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Executive Member Decision - of 'Normal' importance |
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Title of Report:
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Description:
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Purpose of the
Report: This report seeks approval of a new Access Control Barrier
Policy for York based on a review which was completed during 2023.
The objectives of the review were to undertake and audit of current
access control measures across the council area, to research
current guidance, legislation, and best practice, to formulate a
policy to determine where barriers should and should not be
installed and, in locations where they are deemed to be
appropriate, which designs should be used. The final part of the
review was formulation of a prioritisation methodology to enable
the current non-compliant barriers to be removed or redesigned in a
logical order. |
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Wards Affected:
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All Wards |
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Member for Economy and Transport |
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Lead Director: |
Corporate Director of Place |
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Contact Details:
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Greg Morgan
greg.morgan@york.gov.uk
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Implications
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Level of Risk:
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Reason Key: |
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Making Representations:
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Process:
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Engagement with
stakeholder groups was undertaken at two stages during the
review. |
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Consultees:
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
15/04/24
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FORWARD PLAN ITEM |
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Meeting:
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Decision Session - Executive Member for Economy and Transport |
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Meeting Date:
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12/03/24 |
Keyword: |
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Item Type:
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Executive Member Decision - of 'Normal' importance |
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Title of Report:
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Description:
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Purpose of the
Report: |
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Wards Affected:
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Hull Road Ward |
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Member for Economy and Transport |
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Lead Director: |
Corporate Director of Place |
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Contact Details:
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Bethan Old, Transport Project Manager
bethan.old@york.gov.uk
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Implications
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Level of Risk:
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Reason Key: |
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Making Representations:
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Process:
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Consultees:
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
15/04/24
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FORWARD PLAN ITEM |
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Meeting:
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Decision Session - Executive Member for Economy and Transport |
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Meeting Date:
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12/03/24 |
Keyword: |
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Item Type:
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Executive Member Decision - of 'Normal' importance |
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Title of Report:
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Description:
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Purpose of the Report: In August last year a decision was made to implement a temporary weight restriction to Appleton Road Bridge in Bishopthorpe as the inspections found that the structure was not currently capable of bearing 40 tonnes of live loading and an 18 tonnes weight restriction was implemented. This report will update on the options which have been explored which will include a bridge strengthening option. The Executive Member will be asked to: Select the option or options to progress. |
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Wards Affected:
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Bishopthorpe Ward |
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Member for Economy and Transport |
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Lead Director: |
Corporate Director of Place |
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Contact Details:
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Siavosh Mahmoodshahi
siavosh.mahmoodshahi@york.gov.uk
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Implications
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Level of Risk:
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Reason Key: |
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Making Representations:
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Process:
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Consultees:
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Background Documents:
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Bishopthorpe Bridge
Options Report |
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
15/04/24
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FORWARD PLAN ITEM |
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Meeting:
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Decision Session - Executive Member for Economy and Transport |
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Meeting Date:
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12/03/24 |
Keyword: |
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Item Type:
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Executive Member Decision - of 'Normal' importance |
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Title of Report:
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Description:
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Purpose of the
Report: |
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Wards Affected:
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Guildhall Ward |
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Member for Economy and Transport |
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Lead Director: |
Corporate Director of Place |
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Contact Details:
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Helene Vergereau, Traffic and Highway Development Manager
helene.vergereau@york.gov.uk
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Implications
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Level of Risk:
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Reason Key: |
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Making Representations:
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Process:
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Detailed in the report – significant number of consultations over the last few years |
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Consultees:
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
15/04/24
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FORWARD PLAN ITEM |
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Meeting:
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Executive |
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Meeting Date:
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14/03/24 |
Keyword: |
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Item Type:
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Executive Decision - of 'Normal' Importance |
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Title of Report:
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Description:
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Purpose of Report: For members to decide if the existing Make It York contract should be extended by up to a further three years. The report will also update and seek approval from members on the current proposed service specification and any other contract changes required. The Executive will be asked: To consider the option to extend the Make It York contract and approve the updated Service Specification and contract changes. |
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Wards Affected:
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Guildhall Ward |
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Report Writer: |
Andrew Laslett |
Deadline for Report: |
04/03/24 |
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Lead Member: |
Executive Member for Economy and Transport, Executive Member for Health, Wellbeing and Adult Social Care |
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Lead Director: |
Director of Customer & Communities |
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Contact Details:
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Andrew Laslett, Head of Strategic Services (Leisure & Community Centres)
andrew.laslett@york.gov.uk
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Implications
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Level of Risk:
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04-08 Regular monitoring required |
Reason Key: |
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Making Representations:
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Process:
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Consultation
Process : Make It York Senior Management Team |
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Consultees:
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Background Documents:
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The Council u2019s
Contract with Make It York |
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
04/03/24
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FORWARD PLAN ITEM |
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Meeting:
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Executive |
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Meeting Date:
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14/03/24 |
Keyword: |
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Item Type:
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Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above |
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Title of Report:
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Description:
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Purpose of
Report: This paper seeks permission to reprocure the City of York
Council’s (“the Council”) Healthwatch York
contract for a maximum 4 years value of £462,440 (subject to
adjustments). |
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Wards Affected:
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All Wards |
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Report Writer: |
Carl Wain |
Deadline for Report: |
04/03/24 |
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Lead Member: |
Executive Member for Health, Wellbeing and Adult Social Care |
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Lead Director: |
Director of Customer & Communities |
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Contact Details:
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Carl Wain, Commissioning Manager
carl.wain@york.gov.uk
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Implications
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Level of Risk:
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Reason Key: |
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Making Representations:
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Process:
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None - mandatory service |
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Consultees:
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Background Documents:
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Procurement of Healthwatch York |
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
15/04/24
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FORWARD PLAN ITEM |
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Meeting:
|
Executive |
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Meeting Date:
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14/03/24 |
Keyword: |
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Item Type:
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Executive Decision - of 'Normal' Importance |
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Title of Report:
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Description:
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Purpose of
report: This will be an update report summarising information
collected during York’s consultation on Local Transport and
work in other relevant transport workstreams. |
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Wards Affected:
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All Wards |
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Report Writer: |
Julian Ridge |
Deadline for Report: |
04/03/24 |
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Lead Member: |
Executive Member for Economy and Transport |
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Lead Director: |
Corporate Director of Place |
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Contact Details:
|
Julian Ridge
julian.ridge@york.gov.uk
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Implications
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Level of Risk:
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04-08 Regular monitoring required |
Reason Key: |
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Making Representations:
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Process:
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The report will summarise the responses to the
consultation on local transport which ran between November 20th
2023 and February 4th 2024. This comprised both of an online
questionnaire and a number of ward and drop in events. |
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Consultees:
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Background Documents:
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Local Transport Strategy update |
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
15/04/24
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FORWARD PLAN ITEM |
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Meeting:
|
Executive |
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Meeting Date:
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14/03/24 |
Keyword: |
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Item Type:
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Executive Decision - of 'Normal' Importance |
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Title of Report:
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Description:
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Purpose of the
Report: This report sets out the draft updated Statement of
Community Involvement, and asks members to approve it for
consultation. This will replace the existing Statement of Community
Involvement (adopted December 2007) and the 2020 update (which was
produced as an update due to Covid regulations). |
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Wards Affected:
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All Wards |
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Report Writer: |
John Roberts |
Deadline for Report: |
04/03/24 |
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Lead Member: |
Executive Member for Housing, Planning and Safer Communities |
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Lead Director: |
Corporate Director of Place |
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Contact Details:
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John Roberts
john.roberts@york.gov.uk
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Implications
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Level of Risk:
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04-08 Regular monitoring required |
Reason Key: |
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Making Representations:
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Process:
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Consultation
process: Citywide consultation will take place on the approved
document using the procedures set out in the draft updated
Statement of Community Involvement |
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Consultees:
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Background Documents:
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Statement of Community Involvement update |
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
15/04/24
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FORWARD PLAN ITEM |
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Meeting:
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Decision Session - Executive Member for Finance, Performance, Major Projects and Equalities |
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Meeting Date:
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19/03/24 |
Keyword: |
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Item Type:
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Executive Member Decision - of 'Normal' importance |
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Title of Report:
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Description:
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Purpose of Report: The report sets out the findings of the council tax debt pilot undertaken across 2022/23 and sets out recommendations to improve the recovery process for residents. The Executive Member will be asked: To note the findings and approve the recommendations. |
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Wards Affected:
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All Wards |
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Report Writer: |
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Deadline for Report: |
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Lead Member: |
Executive Member for Finance, Performance, Major Projects and Equalities |
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Lead Director: |
Director of Customer & Communities |
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Contact Details:
|
David Walker
david.walker@york.gov.uk
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Implications
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Level of Risk:
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Reason Key: |
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Making Representations:
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Process:
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This was
undertaken as part of the project key stakeholder interviews been
undertaken by the University of York. |
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Consultees:
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Background Documents:
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Call-In |
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If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
15/04/24
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FORWARD PLAN ITEM |
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Meeting:
|
Executive |
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Meeting Date:
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18/04/24 |
Keyword: |
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Item Type:
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Executive Decision - a 'Key Issue' - decision with significant effects on communities |
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Title of Report:
|
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Description:
|
Purpose of Report: Local authorities have a statutory duty to prevent, reduce or delay needs for care and support (Care Act 2014 section 2) for all adults including carers; this means early intervention to prevent deterioration and reduce dependency on support from others including those with sensory impairments. The current Sensory Support service contract is coming to an end this year, the commissioning team are in the process of recommissioning the service. The purpose of the report is for Executive Meeting to review the report and recommendations to come to a decision on the best option to go forward.
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Wards Affected:
|
All Wards |
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Report Writer: |
Edward Njuguna |
Deadline for Report: |
04/04/24 |
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Lead Member: |
Executive Member for Health, Wellbeing and Adult Social Care |
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Lead Director: |
Corporate Director of Adult Services & Integration |
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Contact Details:
|
Edward Njuguna
edward.njuguna@york.gov.uk
|
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Implications
|
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|||||||||
Level of Risk:
|
04-08 Regular monitoring required |
Reason Key: |
|
|||||||
Making Representations:
|
|
|||||||||
Process:
|
A sensory Support survey was conducted to get
views from customers who use sensory support services, and those
who might need to in the future (and their families and carers). We
hoped this would give us a better understanding of what sensory
support people need and what needs to improve. |
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Consultees:
|
|
|||||||||
Background Documents:
|
Recommissioning of Sensory Services in York |
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Call-In |
|
|||||||||
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on: |
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